Preparing Your Research Object

New Research Object Submissions

Authors will log onto the Aperture Journal Submission Dashboard to begin the submission process. When you are ready to submit your Research Object, please use your OHBM member username and password to log into the Aperture submission page. If you are not an OHBM member, you will have the option to create an Aperture profile. 

Once we receive your Research Object, you will be notified via email. You will not be able to edit your Research Object at any time during the review process unless directed to do so by the Journal Manager.

For authors submitting a standard research report or review article, we strongly encourage that you use a preprint server. We cannot support the upload of PDFS at this time, nor can we publish works using a cloud-based shared document such as a dropbox or Google Doc link. 

Please refer to our guide for sharing and linking supplementary materials. You will have the opportunity to copy and paste a research article in the Submission Platform, but Aperture recommends that authors use this step only for the Comprehensive Summary and instead link to a reliable external hosting site. 

Cover Letter 

Please include a cover letter with your submission. You will be asked to upload your cover letter as a separate document in the submission platform. This letter should be addressed to Aperture’s Editorial Team and include any relevant information you feel will aid the Editor-in-Chief in the consideration of your work. 

Title

Titles are limited to 300 characters and should contain major keywords. Please do not use Subscript, Superscript, boldface, and/or italics in your title. 

Comprehensive Summary 

All Research Objects must include a comprehensive summary that will serve as the “cover page” of your submission. This is different from the abstract and the cover letter. Keep the lay-public in-mind when creating this overview as this summary will be the first thing audiences will see when visiting your publication on the Aperture site. 

This summary will also include one image or figure. You do not have to section your comprehensive summary but the text should flow smoothly and be structured in a logical way. Enter your Comprehensive Summary in the Summary/Full Research Object step in the submission process. 

This comprehensive summary will contain (see below for details):

  • Title
  • Authors
  • A text summary (300-500 words)
  • A visual summary (one figure that best communicates the work)
  • Links, attachments, and any supporting documents

Visual Summary 

Authors will submit a single image, table, or figure to accompany the Comprehensive Summary. Consider this the “graphical abstract” of the work. Choose a figure that complements your main findings. The visual summary should “read” well and avoid elements that may distract the reader. See the figure guidelines for specific image requirements. 

Formatting requirements for Standard Research Reports and Replication Studies

When submitting a traditional research report, please allow for a maximum length of 5,000 words (not including references), and please include any necessary supplementary materials in your submission. For specific articles where you feel you will go over the maximum word count, please include a rationale for this in your Cover Letter. Standard Research Reports should be separated into the following sections:

  • Comprehensive Summary 
  • Abstract and Keywords
  • Introduction
  • Methods
  • References
  • Figures 
  • References

You will have the option to either copy and paste your Research Object into the Submission platform or link to a separate PDF. Please make sure your headings and subheadings are easily recognizable and separate from the main text. When linking to a PDF, please use a standard font type and font size that is easily readable across multiple devices (tablets, computers, smartphones etc) in your PDF. 

Abstract

The abstract should be 300-350 words and formatted as a single paragraph. The abstract should summarize the main concepts and conclusion of the paper. The abstract should not mislead or overinterpret findings. Please spell out abbreviations when they are first being used.

Introduction

In the introduction, discuss the motivation for the study, include any necessary background or contextual information as well as a review of relevant work, and a hypothesis. 

Methods

Authors should provide enough detail to allow the Research Object to be reproduced. Methods that are already published should be summarized and cited. When you are quoting directly, use quotation marks and cite the source. Please describe any modifications to existing methods.

Figures 

When submitting a self-contained Research Object, authors have the opportunity to submit accompanying figures, images, and graphs using the “Figures Tab” in the submission process. Figures will not be formatted within your Research Object and so authors should add captions to guide readers. You cannot embed captions in your figure but will be able to add captions once a photo is uploaded. There are no limits to the number of figures you can include in your work. 

If linking to a PDF with already formatted figures, authors are still required to upload one image using the “Figures Tab” to serve as the visual component to the cover page of a Research Object. 

When uploading figures please be aware of the following: 

  • Figures should be less than 10 MB in size
  • Figures should have a resolution of 300 dpi, with a minimum width 1,800 pixels
  • Acceptable file formats include JPG, PNG, and GIF
  • Please be mindful of sizes and consistency when uploading images and figures. You do not have to keep all your figures the same size but consider what is helpful to the reader, the format of the image, and the fact that these images will not be embedded within the work. 
  • If you would like to include a caption for your figure, you will have the opportunity to do so once you upload a figure. Please make sure your caption number matches the text included in the Full Research Object tab.

References 

There is no limit to the number of resources an author can cite in their work as long as these citations significantly enhance/support the work.  

Any References included in the Reference section must be cited in the text. 

All Aperture authors will be asked to copy and paste their references using the blank text box provided in the submission process. 

References should be formatted according to the Vancouver Style, see the examples below. 

  1. O'Campo P, Dunn JR, editors. Rethinking social epidemiology: towards a science of change. Dordrecht: Springer; 2012. 348 p. 
  2. Schiraldi GR. Post-traumatic stress disorder sourcebook: a guide to healing, recovery, and growth [Internet]. New York: McGraw-Hill; 2000 [cited 2019 Nov 6]. 446 p. Available from: http://books.mcgraw-hill.com/getbook.php?isbn=0071393722&template=#toc DOI: 10.1036/0737302658

If your references are not in Vancouver Style, we will not be able to publish your submission. If your references are already formatted in a different style, you can use a number of citation style generators to format them for Aperture. 

Authors are encouraged to critically consider gender and geographical aspects of citations in their work and strive for balance in the resources they chose to cite.

Formatting requirements for Review Articles 

When submitting a review article, you may link to a PDF or copy-paste the article directly into the submission platform. Review articles do not need subdivisions but you will be asked to include a comprehensive summary and at least one figure with your article. If the review does have subsections, follow the same requirements for the Standard Research Reports outlined above. The review article should be timely, relevant, and fit the scope and vision of Aperture. Keep the article to 5,000 words. If you feel you will exceed this word limit, please contact the journal for approval. 

Formatting Requirements for Tutorials 

The tutorial should fall within the scope of Aperture and serve an important function to the neuroscience and brain mapping community. Tutorials should have an introduction that walks readers through the basic components of the tutorial and include discussion or answer questions that would likely arise during an education session or course on the method or topic involved. 

Formatting Requirements for Software Submissions

Cover Letter: Please include a cover letter with your submission. You will be asked to upload your cover letter as a separate document in the submission platform. This letter should be addressed to Aperture’s Editorial Team and include any relevant information you feel will aid the Editors in the consideration of your work. 

Title: Titles are limited to 300 characters and should contain major keywords. Please do not use Subscript, Superscript, boldface and/or italics in your title. 

Authors: The first author or first listed author should be the main contributor of any code or software submitted. Contributions from co-developers should be acknowledged.

Comprehensive Summary: All Software submissions must include a comprehensive summary that will serve as a “front page” of your submission. This summary should describe the main purpose of the software to Aperture’s readership and should place the software into context. This is different from the cover letter to the Editor. Keep the lay-public in mind as this summary will be the first thing audiences will see when visiting your publication on the Aperture site. 

There is no particular requirement regarding the format or style of your summary (feel free to structure your summary as you see fit). Enter your comprehensive summary text in the Summary/Full Research Object step in the submission process. 

For software submissions, we recommend that your summary should cover the following (if applicable): 

  • Visual summary: Consider this as a “graphical abstract” of the work. Choose a figure that characterizes the main purpose/achievement of the software. The visual summary should “read” well and avoid elements that may distract the reader. See the figure guidelines for specific image requirements. 
  • Relevance of the software: The summary should include a clear description about the potential relevance and significance of the software to the field. It should be clear where it can be applied. Explicit mentioning of applications and types of application scenarios are encouraged.
  • Purpose of the software: The summary should clearly state the purpose of the software. It should be mentioned what kind of problem it solves and what its (research) application is. For example, is the software intended as a core tool to be integrated in analysis workflows? Is the software primarily instructive or pedagogical in nature? 
  • Uniqueness and Novelty: If there exist alternative tools solving a similar problem, this should be mentioned in the summary, stating any key differences between these.
  • Generalisability and validity: It should be clear from the summary whether the software is applicable to a wide spectrum of conditions. 
  • Target audience of the software: It should be clear from the summary who the intended audience of the code is. 
  • Quality of the software: The summary should contain a brief statement regarding the quality of the software (examples, documentation, tests, validations, continuous integration). If applicable, authors should briefly state planned extensions, code maintenance, how users can report issues, and/or future planned developments of the software. Known limitations, in terms of methods or data type, should be mentioned.
  • Link to code: The summary should include a link to the hosting platform of the code and/or the project's web site.
  • Users Manual: Submission of software should include a reference to the softwares manual. It should be clear to the users how to install and use the software. 
  • Requirements and dependencies: The summary should also contain the main requirements for the software,  including operating system (E.g., platform independent or Unix only) and programming language (E.g., C++, or Python 2 and higher).
  • Other links (if applicable): Additional supporting materials (e.g. example data) can be described in the summary.
  • References: If software is reliant on other existing neuroimaging software, this should be clearly described. 

Supplemental Materials and Links 

Aperture encourages authors to link to supplemental materials or Research Objects that are hosted on external platforms. Aperture also welcomes pre-prints. At this time the Aperture platform cannot support the upload of PDF’s or Jupyter Notebooks, but you will be able to link to these items. If published, your materials will be included as links in your Research Object. 

Authors who will be linking to external materials must ensure that Research Objects are hosted at trusted repositories that have a high level of access and reliability into the foreseeable future. If you are linking to an external hosting site or pre-print server we ask that you use a repository that has been in continuous operation for at least 5 years. You are sharing your Research Object in good faith that researchers will be able to access your work in the years to come. If the server or hosting site you have linked to goes down, please contact the Journal to resubmit/modify/edit your Research Object. You may not link to a lab-operated, University-operated, or personal website. 

Any linked or shared research must be accessible and browsable online without a paywall or registration. If submitting open-source software or code, individuals must be able to clone the software without registration or paid access and create tickets or notify the author of issues in the hosting platform. 

Examples of reliable and acceptable preprint and hosting servers include: 

We draw this list from Scientific Data's Recommended Data Repositories

  • Github Repository
  • NeuroLibre
  • BioRxiv 
  • The Winnower
  • PsyArXiv 
  • PrePubMed
  • OpenNeuro (formerly OpenfMRI)
  • G-Node
  • Neuroimaging Informatics Tools and Resources Collaboratory (NITRC)
  • EBRAINS
  • Dryad Digital Repository
  • Figshare
  • Harvard Dataverse
  • Open Science Framework
  • Zenodo
  • Mendeley Data
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